HOW TO WRITE PROFESSIONAL EMAILS

Many persons don't use emails for communication. So, they bring their social chat media style of conversations into their email writing.
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1. TAKE TIME TO WRITE YOUR SUBJECT LINE

The truth is that most persons don't even include any subject in their mails before sending it. It took a while before I learnt that. Once I've written my message, I'll be crawling to the send button.

Your subject line is EVERYTHING.

Your subject line is the first thing the recipient will see under your name..

Tips:

Your subject line sound come out as a topic, an instruction, an announcement, or a call-to-action. IT SHOULD BETRAY THE EMAIL RIGHT AWAY.

Use capital letters

Make it short (4-8 words).

2. START WITH HONORIFICS

Just like your formal letter, start with a good honorific.

Example:

Dear Ifeanyi,
Good afternoon,
Dear HR Director,
Dear Sir/Madam,

Use honorifics to do your salutations. If you know the person, always include their names.

3. INTRODUCE YOURSELF AND PLACE YOUR B. L. O. T IMMEDIATELY

You need to state who you are and why you're writing.
Example: My name is Ngwoke Ifeanyi (Introduce yourself), and I'm writing to show you how to write professional emails (BLOT).

BLOT... Bottom Line On Top.

You're stating the purpose of your email right away. That's the first example.

You can also start with your BLOT before introduction. This method is one of the best methods for job application.

Example:

Good afternoon Sir,

I read your recent posting for a new remote intern with great interest. (BLOT). You just stated why you're writing in another amazing way.

You can now add:

My name is Ngwoke Ifeanyi, and I'm a Content Creator.

4. WRITE YOUR MESSAGE WITHOUT DREDGING

Dredging in writing means forgetting your purpose for writing the email because you got some great news.

If you're sending an application, talk about it.

You're making a complaint? Stay there.

As a rule:
One mail for one issue.

If you want to address many things, you can use bullets or numbers.

More body tips:

Use short sentences.

Write in active voice.

Keep your email precise.

5. CALL TO ACTION; DON'T JUST CLOSE

Always call to action!

Ex:

I look forward to an interview soon.

Kindly send the document by 10AM tomorrow.

Looking forward to see you on Tuesday.

No matter what, close with what you want or give the person an idea of your expectations.

Close with...

Yours sincerely,

Yours faithfully,

ADD YOUR SIGNATURE:
Name
Job Role
Address
Website
Social Media Handles

Very important. You can make a graphic email signature template too.

This is an example of a good email signature.

If you're using GMAIL, go to settings, General, and set up your email signature. It also help you advertise yourself to everyone that receives an email from you.

6. KEEP LEARNING

Things will eventually change. Keep updating.

Thanks for reading.

Kindly add more to the list so we can all learn.

Thank you again!
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