The R.P.G Productivity System

Weekly Review
Weekly Planning
Weekly Grooming

Structured sessions for balance & action
- Review your Week, Output, Communication & Commitments
- Plan your Projects, Tasks & Priorities
- Groom your Notes, Research & References

Thread

I use a combination of @TickTickTeam & @RoamResearch & @NotionHQ to manage tasks, notes & plans for these sessions.

Scheduling
Weekly Review: Fridays, time between 30min - 2hrs
Weekly Planning: Sundays, time between 45min-1:30hr
Weekly Grooming: Flexible, Wed. between 1-2hr

The sessions are flexible chunkable & split across the week and act as stabalizing pillars for your knowledge work & life.

Investing the time to do these unlocks consistent output, more organization, saved time, better prioritization, work awareness, low stress & piece of mind.

Weekly Review

Week in Review
- What went well?
- What could be changed?
- What to start doing?
- What to stop doing?
- What to continue doing?
Review your Calendar & Commitments.
Respond to Messages.
Organize Files.
Process Tasks.
Process Emails.

Weekly Planning
Projects are things you want to do that have steps, outcomes & time to complete

Project Planning
- Plan Projects
- Plan Project Tasks
- Select Week's Projects

Task Planning
- Delete Redundant / Finish Short Tasks
- Organize & Prioritze Task
- Add Task Details

Weekly Grooming
Organize, Clean up & Process your notes, research & other materials.

Process references, bookmarks & resources that resonated with you for the week.

Plan the opportunities you want to explore or explore.

Develop your ideas & themes.

Process your inboxs.

Task Structure Overview:
- Doing
- Todo
- Ready
- Define
- Delegated
- Stop Doing
- Don’t Do

Organize tasks by action verb i.e
Submit: <Task Name>
Write: <Task Name>

Tag with where that task should happen i.e # gmail # roam
Set Priority & Due Date
Break Down Tasks

Project Structure Over:
- Project Name/Idea
- Outcomes/Results
- Plan

Priority
Difficulty
Status
Progress
Time Period

I save or link references & resources directly to where I'm planning the project.

Planning the project is the most important stage. Resist the urge to skip.

Communication Strategy
- Text for important msgs (task oriented)
- Messengers for async, med/low importance msg. ok 2 leave on rd
- Email open 1-2 times a day, delay reading non-priority email.
Use native/web for faster typing
Prefer to write long social respones in note app.

Tools
Tasks @TickTickTeam
Projecs & Wiki @NotionHQ
Thinking Tool @RoamResearch
Calendar: Fantasical
Scratch Note @simplenoteapp
Note Storage & Integrations @evernote
Public Email @heyhey
Private Email @gmail
Read Later @pocket
Highlights @readwiseio
Research Notes @obsdmd

The practice of knowledge work & developing your smart creative energy is an area worth investing in the quality, consistency and the practice of the craft, through using better tools, methods, & having a bias towards action.

Review your work & life.
Plan your work & life.
Groom your work & life.

Take action, reflect, remove the unessential.

Technology is an extension of human will.
Our will to create & express ourselves is amplified with tools that work for us, working in public & sharing the best of what we know, by leaving it up for others to decide, & continuing the craft regardless of the answers outside of us.