The R.P.G Productivity System

https://abs.twimg.com/emoji/v2/... draggable="false" alt="📅" title="Kalender" aria-label="Emoji: Kalender"> Weekly Review
https://abs.twimg.com/emoji/v2/... draggable="false" alt="⚙️" title="Zahnrad" aria-label="Emoji: Zahnrad"> Weekly Planning
https://abs.twimg.com/emoji/v2/... draggable="false" alt="🗂" title="Kartei-Trennwände" aria-label="Emoji: Kartei-Trennwände"> Weekly Grooming

Structured sessions for balance & action
- Review your Week, Output, Communication & Commitments
- Plan your Projects, Tasks & Priorities
- Groom your Notes, Research & References

Threadhttps://abs.twimg.com/emoji/v2/... draggable="false" alt="🧵" title="Thread" aria-label="Emoji: Thread">https://abs.twimg.com/emoji/v2/... draggable="false" alt="👇🏾" title="Rückhand Zeigefinger nach unten (durchschnittlich dunkler Hautton)" aria-label="Emoji: Rückhand Zeigefinger nach unten (durchschnittlich dunkler Hautton)">

I use a combination of @TickTickTeam & @RoamResearch & @NotionHQ to manage tasks, notes & plans for these sessions.

Scheduling https://abs.twimg.com/emoji/v2/... draggable="false" alt="⏳" title="Sanduhr mit fließendem Sand" aria-label="Emoji: Sanduhr mit fließendem Sand">
Weekly Review: Fridays, time between 30min - 2hrs
Weekly Planning: Sundays, time between 45min-1:30hr
Weekly Grooming: Flexible, Wed. between 1-2hr

The sessions are flexible chunkable & split across the week and act as stabalizing pillars for your knowledge work & life.

Investing the time to do these unlocks consistent output, more organization, saved time, better prioritization, work awareness, low stress & piece of mind.

https://abs.twimg.com/emoji/v2/... draggable="false" alt="📅" title="Kalender" aria-label="Emoji: Kalender"> Weekly Review

https://abs.twimg.com/emoji/v2/... draggable="false" alt="1️⃣" title="Tastenkappe Ziffer 1" aria-label="Emoji: Tastenkappe Ziffer 1"> Week in Review
- What went well?
- What could be changed?
- What to start doing?
- What to stop doing?
- What to continue doing?
https://abs.twimg.com/emoji/v2/... draggable="false" alt="2️⃣" title="Tastenkappe Ziffer 2" aria-label="Emoji: Tastenkappe Ziffer 2"> Review your Calendar & Commitments.
https://abs.twimg.com/emoji/v2/... draggable="false" alt="3️⃣" title="Tastenkappe Ziffer 3" aria-label="Emoji: Tastenkappe Ziffer 3"> Respond to Messages.
https://abs.twimg.com/emoji/v2/... draggable="false" alt="4️⃣" title="Tastenkappe Ziffer 4" aria-label="Emoji: Tastenkappe Ziffer 4"> Organize Files.
https://abs.twimg.com/emoji/v2/... draggable="false" alt="5️⃣" title="Tastenkappe Ziffer 5" aria-label="Emoji: Tastenkappe Ziffer 5"> Process Tasks.
https://abs.twimg.com/emoji/v2/... draggable="false" alt="6️⃣" title="Tastenkappe Ziffer 6" aria-label="Emoji: Tastenkappe Ziffer 6"> Process Emails.

https://abs.twimg.com/emoji/v2/... draggable="false" alt="⚙️" title="Zahnrad" aria-label="Emoji: Zahnrad"> Weekly Planning
Projects are things you want to do that have steps, outcomes & time to complete

Project Planning
- Plan Projects
- Plan Project Tasks
- Select Week& #39;s Projects

Task Planning
- Delete Redundant / Finish Short Tasks
- Organize & Prioritze Task
- Add Task Details

https://abs.twimg.com/emoji/v2/... draggable="false" alt="🗂" title="Kartei-Trennwände" aria-label="Emoji: Kartei-Trennwände"> Weekly Grooming
Organize, Clean up & Process your notes, research & other materials.

Process references, bookmarks & resources that resonated with you for the week.

Plan the opportunities you want to explore or explore.

Develop your ideas & themes.

Process your inboxs.

https://abs.twimg.com/emoji/v2/... draggable="false" alt="✅" title="Fettes weißes Häkchen" aria-label="Emoji: Fettes weißes Häkchen"> Task Structure Overview:
- Doing
- Todo
- Ready
- Define
- Delegated
- Stop Doing
- Don’t Do

Organize tasks by action verb i.e
Submit: <Task Name>
Write: <Task Name>

Tag with where that task should happen i.e # gmail # roam
Set Priority & Due Date
Break Down Tasks

https://abs.twimg.com/emoji/v2/... draggable="false" alt="💡" title="Elektrische Glühbirne" aria-label="Emoji: Elektrische Glühbirne">Project Structure Over:
- Project Name/Idea
- Outcomes/Results
- Plan

Priority
Difficulty
Status
Progress
Time Period

I save or link references & resources directly to where I& #39;m planning the project.

Planning the project is the most important stage. Resist the urge to skip.

https://abs.twimg.com/emoji/v2/... draggable="false" alt="📱" title="Mobiltelefon" aria-label="Emoji: Mobiltelefon"> Communication Strategy
- Text for important msgs (task oriented)
- Messengers for async, med/low importance msg. ok 2 leave on rd
- Email open 1-2 times a day, delay reading non-priority email.
Use native/web for faster typing
Prefer to write long social respones in note app.

https://abs.twimg.com/emoji/v2/... draggable="false" alt="🧰" title="Toolbox" aria-label="Emoji: Toolbox"> Tools
Tasks @TickTickTeam
Projecs & Wiki @NotionHQ
Thinking Tool @RoamResearch
Calendar: Fantasical
Scratch Note @simplenoteapp
Note Storage & Integrations @evernote
Public Email @heyhey
Private Email @gmail
Read Later @pocket
Highlights @readwiseio
Research Notes @obsdmd

The practice of knowledge work & developing your smart creative energy is an area worth investing in the quality, consistency and the practice of the craft, through using better tools, methods, & having a bias towards action.

Review your work & life.
Plan your work & life.
Groom your work & life.

Take action, reflect, remove the unessential.

Technology is an extension of human will.
Our will to create & express ourselves is amplified with tools that work for us, working in public & sharing the best of what we know, by leaving it up for others to decide, & continuing the craft regardless of the answers outside of us.